SOUTH OGDEN CITY

REQUEST FOR PROPOSALS

FOR

AUDITING AND CONSULTING SERVICES

SUMMARY SHEET

Project:                                    Auditing and consulting services for South Ogden City for the fiscal year ending June 30, 2019, with a possible four-year extension and then a three-year extension

Location:                                 South Ogden City, Utah

Requested Services:                Auditing; preparing of reports, financial statements and footnotes; consulting relative to continued compliance with all new and existing GASB Statements

Contact Person:                       Steve Liebersbach

                                                Finance Director

                                                3950 Adams Avenue Suite #1

                                                South Ogden, UT 84403

                                                E-mail: stevel@southogdencity.com

                                                Telephone: (801) 622-2703

                                                Fax: (801) 622-2713

Requirements:                         See attached requirements and evaluation rating scale

SOUTH OGDEN CITY

REQUEST FOR PROPOSALS

FOR

AUDITING AND CONSULTING SERVICES

I.          Background Information

South Ogden City (the City) is required by law to undergo an annual audit of its financial statements in accordance with generally accepted auditing standards by a certified public accountant.  Audits must be submitted to the Utah State Auditor’s Office within six months after the end of the City’s fiscal year, which is June 30.  The City uses Caselle software for most of its accounting applications.

The City currently has the following funds and account groups:

• General Fund
• Special Revenue Funds
  • South Ogden Days Fund
  • Community Development & Renewal Agency
  • Capital Projects Fund
  • Road Improvement Fee Fund
  • Debt Service Fund
    • Sales Tax Revenue Bond Debt Service Fund
    • Enterprise Funds
      • Water
      • Sewer
      • Solid Waste
      • Storm Drain
      • Ambulance

II.        Objective and Scope of Work

South Ogden City is requesting a financial audit for the fiscal year ended June 30, 2019.  The audit shall be performed in accordance with generally accepted auditing standards as promulgated by the American Institute of Certified Public Accountants (AICPA), the AICPA Audits of State and Local Governmental Units audit and accounting guide and the Government Auditing Standards published by the U.S. General Accounting Office. 

The audit must be complete and the report issued prior to December 31, 2019 with a presentation before the Council soon thereafter.  The auditor must deliver five copies of the report to the City and also provide it in an electronic format.

The auditor will be responsible for drafting, typing and printing the financial statements and relative footnotes. 

A single audit may be required at some point.  Federal compliance test work will be done in accordance with Office of Management and Budget Circular A-133.  The auditor will be involved in drafting, typing and printing the Schedule of Federal Financial Assistance and all supplemental reports required by federal statutes.

The City is also requesting assistance on the continued compliance with all GASB Statements as necessary.

III.       Reporting Requirements

For financial audits, the auditor shall examine the financial statements and records of the City and shall issue an auditor's opinion on the City’s financial statements with an "in-relation-to" opinion on combining and supplementary information, if any.  Such financial statements shall be prepared in conformity with generally accepted accounting principles.

The auditor shall issue reports on the City’s internal control structure and legal compliance in accordance with Government Auditing Standards.

The auditor shall prepare and include an opinion on the City’s compliance with fiscal laws identified by the Utah State Auditor and other financial issues related to the expenditure of funds received from federal, state and local governments.

The auditor shall prepare a comprehensive management letter including the auditor's findings and recommendations relative to the City’s internal accounting and administrative controls, compliance with applicable laws and regulations and adherence to generally accepted accounting principles.

The auditor shall include written responses from the City for each recommendation included in the state compliance letter and the management letter as required by the State of Utah Legal Compliance Audit Guide.

The auditor shall examine the financial systems and records as they relate to various federal grants and agreements and shall issue reports on internal and administrative controls and on compliance with federal laws and regulations in accordance with OMB Circular A-133.

IV.       Audit Term

If the selected certified public accounting firm performs satisfactorily for the June 30, 2019 audit, the City anticipates that the same firm would be engaged to perform the audit for the succeeding years subject to annual reviews and South Ogden City Council appropriation.  The term may be extended beyond the initial engagement for four years based on mutual agreement between the auditor and South Ogden City, with the possibility of a second extension for three years (a total of eight years).

V.        Proposal Qualification Requirements

Interested certified public accounting firms should include the following information, organized accordingly, in their proposals to perform South Ogden City’s audit for the fiscal year ending June 30, 2019.

            A.        Time requirements

• Affirm and outline the firm’s commitment to meeting the reporting deadline requirements.

• Affirm and outline the firm’s availability to assist with the continued compliance with GASB Statements, including but not limited to assistance with infrastructure, fixed asset issues, pensions and OPEB.

            B.        Fees

The City anticipates the need for continued consulting services relative to but not limited to infrastructure and fixed asset accounting.  As a result, this section should include a breakdown as follows:

• Identify in columnar format the following items used to calculate the “not-to-exceed” audit fee for the fiscal years ending June 30, 2019,  June 30, 2020, June 30, 2021, June 30 2022 and June 30, 2023:

1. Approximate billing rates
2. Estimated billable hours
3. Estimated billable hours/fees for Single Audit work if applicable
4. Other billable expenses such as travel and out-of-pocket expenses

• Identify either a “not-to-exceed” total amount or an open-ended hourly consulting rate for consulting services associated with infrastructure and fixed asset accounting, pensions, OPEB and other applicable GASB Statements.

• Identify as a separate item the fee for various items of consultation ranging from bonding, procedural changes, staff changes, etc.

After the contract is awarded, the City will not pay in excess of previously agreed upon “not-to-exceed” amounts. 

VI.       Contractual Arrangements

Audit programs, work papers and reports must be retained for a period of three years after the completion of the audit and made available for inspection by the City, City’s Audit Committee or other government auditors.

            Payment for the audit will be made incrementally upon receipt of invoice for completed hours.

            City staff will be available to prepare schedules, trial balances, and provide            documentation to assist the auditor during the course of the audit.

VII.     Evaluation of Proposals

South Ogden City reserves the right to reject any and all proposals submitted and to request additional information from all firms.

            Any contract entered into will be awarded to the independent certified public accounting firm that is found to be the best to perform the services based on the application of criteria to the proposal responses and an oral interview, if necessary.   

VIII.    Proposal Submission Deadline

            Proposals will be accepted until 3:00 pm on April 30, 2019 at South Ogden City Administration (3950 Adams Avenue Suite #1 South Ogden, UT 84403).  Proposals can be submitted in person, by mail or email to: stevel@southogdencity.com but must be received by the date and time noted above.  Results of the RFP will be posted soon thereafter.  

IX.       Sources of Information

Steve Liebersbach can be contacted at (801) 622-2703 or by e-mail at stevel@southogdencity.com  for additional information. Audit reports and management letters from previous years are available upon request. 

                                    EVALUATION FORM